Choose the Right Accounting Software for Your Business?

Choose the Right Accounting Software for Your Business

Maybe you’re thinking about buying accounting software for the first time. Or, you’re finally ready to switch software providers. At some point, you may wonder how to choose accounting software. There are so many options out there that even knowing where to get started selecting the right accounting software can feel impossible. This article will help you learn how to choose accounting software that fits your needs.

How to choose the right accounting software for your business.

How to choose the right accounting software for your small business can make your head spin. Your company has specific needs. And with so many software features, price points, commitment timelines (one-time charge or subscription), and everything else, it can be tough to keep things straight.

To sort through your options, consider the following five tips.

1. Choose accounting software that fits your budget

Before you get started, you should know the cost of accounting software varies. The amount often increases with the number of features the software provides. Want more features? You may have to shell out some more money.

It’s important to understand how the price compares to available features when choosing accounting software. The last thing you want is overpriced software with a bunch of features you’ll never use. Check and see if the software offers a free trial or self-guided demo before purchasing. If they do, you’ll get to know the software’s features before you commit.

2. The best accounting software is the one you know how to use

If you’re like many small business owners, you have a depth of knowledge in your specific field, not accounting. You don’t want to spend your workweek learning bookkeeping. Sure, you might not technically be a bookkeeper, but you aren’t new to money management. You’ve been managing your finances ever since you first debated whether or not you should break your piggy bank or fill it up some more.

With that being said, accounting software comes with all different types of skill levels in mind. Some are simple and made for the nonaccountant. Others are more suited for accountants. In the end, it doesn’t matter who you are. You should look for software that offers free resources and customer support. That way, if you do need to learn something new, there’s an easy way to make sure you have the right information.

3. Decide the features you need for accounting software

he good thing about having so many features to choose from is that you get to find the accounting software that fits your needs like a glove.

Here are some common features you might come across:

  • Create and track invoices
  • Pay vendors
  • Compile financial statements
  • Process credit cards
  • Integrate with bank accounts
  • Record customer histories

We all love a good checklist. To help organize your search, make a checklist of all the features you need. Prioritize the list from the most necessary features to the least. Find a software solution that supports both current needs and future needs. Find software that can grow with your business.

4. On-the-go owners must look for flexibility

If you find yourself loosely defining the word “office” to include cafes, airport lounges, and your favorite restaurant, you may want to look into cloud-based accounting software.

Cloud-based software stores information online so you can access the program anywhere with any device connected to the internet. There are a lot of upsides here: You aren’t tethered to a desk, and you don’t have to worry about losing accounting information if your computer crashes on you.

If you do choose desktop software, you should know the risks. That single computer and its hard drive become the center point of your workweek. And, the software is only available to you if your computer is in tip-top shape. Crashes, water damage, and power outages can wreak havoc on your accounting records.

5. Make sure that quality customer support is there when you need it

You may have questions or need help understanding your new software. And when that time comes, you’ll want a support team that can help quickly and easily. Quality customer support that is knowledgable and easy to get a hold of will be key to switching over to new software.

Here are some questions to keep in mind when thinking about customer support:

  • Is the support free, or are there additional, even recurring fees?
  • What time zone are they in? Make sure you don’t lose too much time between different time zones.
  • Is the support team experienced and knowledgeable about the software and your needs?
  • Is there more than one way to get ahold of customer support (e.g., phone, email, online chat)?

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